Parent Helper Roster
All parents are assigned to a parent roster – either Group 1 or Group 2 – when they pick up their children’s registration pack(s). Each Group is pre-assigned a set of dates on which they have the primary responsibility for filling the parent helper duties necessary to conduct the evening’s events. If you cannot fulfil a spot on an assigned date, please choose one from the ‘other’ Group’s dates. You are always welcome to help out on any day – we almost always need more helpers – just choose an available job from the SignUp roster.
|Group 1||Group 2|
|20 September||27 September|
|4 October||11 October|
|18 October||25 October|
|1 November||8 November|
|15 November||22 November|
|29 November||6 December|
|20 December||24 January|
|31 January||7 February|
|14 February||21 February|
|6 March||13 March|
|20 March||20 March|
At club level, “officiating” is in large part the responsibility of parent helpers. Each age group (eg. “under 7 girls”) is accompanied by a group of 4 “Parent Officials” – an Age Manager + 3 Age Assistants – who lead their group through each event and supervise the performance of those events. For Field Events, this includes checking events are performed “legally” and then measuring & recording results – such as the distance of a Discus throw. Many parents find these roles attractive because they provide the opportunity to participate with their own child through all their events.
The roles of the parent officials for Field Events are generally as follows:
|Official 2||Official 3||Official 4|
Call Next Athlete
Read & Record Result
Pull Tape / Measure
Judge Javelin Landing
Set HJ bar in place
Set HJ bar in place
Rake Pit / Spray water
For Track Events, officials 1 and 2 supervise the Start Line and officials 3 and 4 the Finish Line:
|Official 2||Officials 3 and 4|
Keep Order at Start Line
|Keep Order at Start Line|
Assign Lanes to Runners
|Finish Line - for Laned Races - Keep runners in "lane order" and guide them to Recorder's Table.
Finish Line - For Pack Races - Hand out Place Numbers as runners finish and guide to Table.
The following short videos explain the roles of the 4 Officials required to manage each event:
For more educational resources, see our Guide to Officiating page.
In addition to their role as event officials, Age Managers provide a number of key role for their group, including:
- Collecting the Age Group folder;
- Taking the role as the children arrive;
- Allocating Age Assistant Roles;
- Encouraging the children;
- Returning results sheets to the Recorder
Here is a document from LANSW that provides a number of suggested tips for Age Managers: Guide for Age Managers.
Other Helper Roles
While most help is needed in the “parent officials” role, there are also a number other roles that need parent involvement. These include: Canteen & BBQ, Track Starters, Track Recorders & Hurdle Helpers.
|Track Starter||Use electronic equipment to start races using the following procedures:
Electronic Race Starting
|Track Recorder||Use a computer application to record athlete names aganst electronically captured times. Follow these procedures:
Recording Race Results
|Track Recorder's Assistant||Assist the Track Recorder to collect the number/name of each runner in the correct order|
|Hurdle Helpers||Move Hurdles into position on the Straight Track and adjust heights / positions as necessary. Hurdle positions are marked on a tape running the length of the straight track. The main task for Hurdle Helpers is to ensure the correct number of hurdles are in the correct locations and set to the correct heights for Age Group about to run.|